Month: March 2018

Keys To Be Virtual Assistant

As a Virtual Assistant, you face a computer majority of your working hours. Working most of the time in front of your computer, you must know how to operate the basic programs and applications since your computer is your primary work tool for Virtual Assistant work. You may also need to know a little basic computer maintenance as well. These are important because if your computer goes down, both you and your client’s work will face a significant downtime.

One primary job of a virtual assistant is as a Content Contributor. It is either as a ghost contributor, creative writer or layout artist. With these tasks, you need a web publishing tool like Microsoft Word, Microsoft Publisher or Wordpad. Knowledge of the basic to intermediate functions of these applications would be your magic wands to do good as a virtual assistant. These tools allow you to produce a wide array of jobs. The list is endless: from creating books, brochures, business cards, calendars, letterheads, logos, magazines, newsletters, postcards and even websites

From basic web publishing, you can also learn advanced graphics applications to have a better grasp of the interactive design space. One of the most sought-after skills for Virtual Assistant work is being an adept in Photoshop, Corel or Quark. Being equipped with skills on either of the three makes one virtual assistant a prized asset. Having control of your interactive design space is very easy when you have skills using graphic design applications. Like the palm of your hand, design, manipulations, and conceptualization are easy to complete.

There are also a lot of clients in need for people to do Data Entry work. In reality, the competition is very high for this gig. However, it is an additional armament of an online services provider if you possess the skills needed for data entry. Data entry tasks require typing and entering data into forms. Some data entry work needs verifying and then editing current information. Some need to do proofreading and updating databases. Knowledge of Microsoft Excel, Google Sheets, and other spreadsheet applications is vital for this role.

On top of having proficiency in specific applications and programs, it is also important to have good communications skills and a good grasp of the English language if you want to excel as a VA. It is imperative for a virtual assistant to have good communication skills, both written and spoken. Being away from your client, the medium for communication is mainly through email, web talk and instant messaging. You may be required to communicate to customers and your client constantly for feedback and follow-ups. Your client may also ask you do tasks on his behalf like calling customers for appointments, confirm meetings or relay messages of customers to the “boss.” The understanding and delivery of messages are vital for Virtual Assistant work. One miscommunication would hamper trust and credibility. Therefore, your writing and verbal communications skills should be excellent.

Tips To Have Passion

How to find passion in your job

This is a topic that can go two ways. Some say you shouldn’t work in an industry you are passionate about because it will kill that passion. Then there are some that say, find a career you are passionate about and you will enjoy working in it forever. Many people hate their jobs but just continue to stay at it. Why do they do that? Why do they continue to work in a place that leaves them with negativity and sadness? One main reason for this is due to the fact that people don’t know what they actually want to do. Some individuals think sitting around and waiting for their true passion will appear out of thin air, but it won’t. If you aren’t enjoying what you are doing, you need to find something else.

Leaving a career and switching to a new one is something that millennials are good at. This also stems a problem though for companies. Leaving a job forces you to keep searching for the next step in your life that will eventually lead you to what you love. Something you should learn to do is follow your curiosity. The career path you are meant to take is not crystal clear. By following your curiosity, you will uncover you interests that may be hidden. Within your interest comes your unique motivation.

When trying to find your passion, I encourage you to not make money your primary focus. Money will not give you happiness or magically show you your passion. When you stop caring about the number on zeros in your pay check from a certain job, you will be more open to what your options are. Do what you love may mean taking risks. Risks shouldn’t be so scary but should give you an adrenaline rush. That rush will lead to a more passionate outcome.

One key thing to remember during this whole journey to finding your passion, is to stay positive no matter what. Life and situations get hard. The unexpected will happen. It’s how you overcome the obstacles you are faced with that make you, you. I believe in the law of attraction. Meaning what you put out into the world you will get back. So, if you keep putting out negativity and anger, you will receive it back. It is only once you change your ways and how you treat others, life will slowly become filled with more positivity.

So, take risks and chances, follow your curiosity, and stay positive on the journey.

How To Have Work Life Balance

Juggling the tasks and demands of day to day life gets hard. Whether you work for a company that demands more than you can give or your wife is mad you keep talking about work at dinner, this post is for you.

Achieving work-life balance is something I struggled with for years. I became a master at it my senior year of college. For me, my main issue with time management. I struggled with saying ‘no’ to people. Whether someone asked me to cover their shift at work, or someone in a group project slacking and asking for help, I was always there to take over. This became a huge problem in my life. I realized that I had no time for myself anymore and could not recharge. Work and school and lacrosse were the only things on my mind ever. I became very overwhelmed and started putting only sub-par effort into my life activities, school, and work.

I knew I needed to change the way my life was going. The first step I took was learning how to properly communicate. I started saying ‘no’ to little requests first, then I moved on to larger requests. When you practice saying ‘no’ it becomes more fluid and comfortable. Find out what is important and what is not. Organize your time in a list or on a calendar and don’t take on more than you can handle. By keeping a planner you can list out what you need to do, by week and by day.

The next step I took was limiting my technology use. Technology and social media consume our lives and when you take a step back and appreciate what is in front of you, it really opens your eyes. Practice keeping your phone put away when you are at dinner or out to eat with friends. Engage in deep conversation and really pay attention. Your friends and family will appreciate this, and you will too.

The last step I took to finding a better work-life balance was finding time for myself. Whether it be taking a walk outside or reading a book. For me, I personally enjoy working out on my own. This helps me de-stress and feel overall much better. Find that alone time and reconnect with yourself. This is probably the most important step of all. If you don’t allow yourself personal time, you are more likely to reach the burnt-out phase in your life.

How To Get Ahead With Work

I used to hate my boss. I’m sure many of you know the feeling. What you probably didn’t realize is that it could be holding you back from incredible success and wealth.

After spending nearly two decades meeting thousands of the most successful people on the planet, I soon discovered that having the “right” boss can allow you to achieve much more than may be possible on your own.

When I first started working, I followed my father’s advice, “Do what you love.” For me that was investing, which I pursued with a passion. When I graduated I landed a job with one of the top fund managers in the country and couldn’t be happier. Over the next eight years at that firm I progressed to become one of the top investors in my field, but I wasn’t happy. What I wished my father had told me all those years ago was, “Do what you love, for a boss you love working for.”

You see, the problem was even though I was a well-respected investor, my boss didn’t value me or trust me. I had always thought my results would speak for themselves in a field as objective as investing, where your returns are clear for all to see, but it turns out there is more truth to the saying “It’s who you know, not what you know” than I would like to have believed. Having strong networks is only half the equation though, as they need to be “right” boss or partner. As my career mentor, who I describe as “the smartest man in Asia”, once told me, “People want to do business with people they like and trust.” It’s not enough to know someone, you need to have a trusting relationship to form a strong partnership.

Eight years after I started my first job, I had my first big breakthrough success. A company I invested in at an early stage became a billion dollar company. I thought I had made it. That single investment made over $100 million for my company and I thought at the end of the year I would be well rewarded given it was my deal. How disappointed I was when my boss was given a $2 million bonus and I only received $100,000. Not that it wasn’t a lot of money, but given my boss had tried to block the deal on a number of occasions, it just didn’t seem fair. My protests to my boss over the next year for more pay or a larger bonus fell on deaf ears.

My boss thought I was just lucky and I was clearly taking too much risk to be able to generate those kinds of returns. I disagreed, but ended up after that with a smaller portfolio and less responsibility, contrary to what I thought would have happened, given I was now the investor with the strongest returns in the whole company. By the time I had achieved my second billion dollar investment two years later, I finally made the best career decision in my life – finding a boss who shared my vision and who valued, trusted and respected me. I was finally with the “right” boss and over the next decade we made many prominent and success investments, generating significant wealth for both of us. I no longer dreaded going to the office each day and had a spring in my step once more.

So how can you make sure you are with the “right” boss? I have developed the Inside-out Personal Growth Tool to provide a structured approach to this, starting with an assessment of yourself (the “Inside” part), which then broadens to an assessment of your direct manager or your business partner, followed by your broader environment (the “Outside” parts). This strategy is about borrowing other people’s strengths so you don’t have to address your own weaknesses.

The tool follows three steps:

Step 1. Assess Yourself: Write out your career goals and then list all your strengths, without worrying about listing your weaknesses. Once you have a complete list, prioritize the strengths, with your strongest at the top of the list. We will use this list later on to compare with your boss or partner in Step 2 to see how complementary your strengths and their weaknesses are against each other.

Step 2. Assess Your Partner: Firstly, list what you believe are their career goals. Next, instead of listing the strengths of your partner, list their weaknesses. In assessing your partner, there are four key questions to which you must answer yes in order to have the right ingredients in forming a successful partnership:

1. Do you have aligned goals?

2. Are your strengths and their weaknesses complementary?

3. Are you following a star?

4. Do you have a strong relationship?

Step 3. Assess Your Environment: The final step involves broadening the assessment in Step 2 beyond your direct manager or business partner to the wider group of individuals you could work with. If your current business partner or manager is the most complementary to you and you are happy with your role, you may want to stay put. If you are unhappy with your current situation, it may be time to start investing in building on other relationships where there may be a better fit.

Having the “right” boss will make work more enjoyable and give you the best chance of achieving success in your career. It’s never too late to find a boss or business partner who truly respects and values you.